The EU Directive on the basic data protection regulation presents users of the ECM-system M-Files with major challenges. On the one hand, personal data has to be better protected and on the other hand, it has to be possible to inform about it quickly and easily. In addition, data must be deleted after their respective retention periods. The GDPR ToolBox for M-Files solves these requirements with the help of M-Files' metadata-based document storage. Data protection regulations and data destruction regulations are characteristics, i.e. "keywords", called metadata, which can be automatically or individually added for each document class.
In order to meet the requirements of the GDPR for document management, the GDPR ToolBox for M-Files is based on protection level and protection requirement concepts of LfD Niedersachsen and TÜV SÜD. Data protection regulations are automatically preset on the basis of the document class. In the event of deviations, the regulations can be adapted automatically.
M-Files has many benefits for HR management. In order to adapt this area to GDPR requirements as well, we have developed a fully equipped document management system for the HR area (employment contracts, certificates, CVs, etc.) including their data protection regulations. Talk to us. We will be happy to discuss a concept with you and your data protection officer based on your requirements.