GDPR-Toolbox for Dynamics 365 Business Central / NAV
GDPR-Toolbox for Dynamics 365 Business Central / NAV
GDPR-Toolbox for Dynamics 365 Business Central / NAV

GDPR ToolBox Business Central / NAV

Application support for your ERP system

The general data protection regulation (GDPR) creates a uniform legal framework in the European Union. With the regulation, new rules come into force for all organisations that offer goods and services in the EU or collect and analyse data on EU citizens.

Since 25 May 2018 at the latest, you have been obliged to document and evaluate every process in which personal data is recorded, processed or stored in your ERP system and to make it available electronically on request.

GDPR ToolBox for Microsoft Dynamics 365 Business Central

The add-on supports you in meeting the GDPR requirements with regard to the documentation and reporting of your Microsoft Dynamics 365 Business Central (on-premises or Online) / Microsoft Dynamics NAV processes - such as identifying personal data, classifying tables and generating and processing deletion and anonymization proposals. Respond within the legal deadline e.g. to requests from affected parties - document them and inform or export the personal data from Business Central / NAV if required. Check and document user logins and access rights in Dynamics and reduce your documentation effort with integrated evaluations.

The solution was developed over several months and tested by certified data protection officers and other Business Central partners.

The GDPR ToolBox is continuously extended by our team of experts depending on the development of the legal conditions.

Microsoft provides companies with an online tool with which they can estimate how well they are already prepared for the requirements of the GDPR on the basis of some self-disclosures.

Here you will find all official information about the GDPR. Besides the GDPR ToolBox for Dynamics 365 Business Central / NAV we also support you with the GDPR ToolBox for Dynamics 365-CRM.

Comparison GDPR ToolBox and Microsoft GDPR Solution

In which points does the GDPR ToolBox differ from the Microsoft solution? Take a look at our comparison:

ComparisonMicrosoftGDPR ToolBox
Supported versions
Dynamics 365 Business Central on-premises
Dynamics 365 Business Central Online
Further versions available
Can be used without technical NAV update
Available as a solution
Setup template for tables and fields
User setup possible
Classifying tables and fields
Classifying personal fields
Deletion and anonymisation periods
Register inquiries from data subjects
Export personal data
Reports about users who have access to personal data

Overview GDPR ToolBox in Video


Get an overview of the GDPR ToolBox and learn how you can use it to implement the GDPR requirements for your Dynamics 365 Business Central / NAV processes. In the video we present the functions of the GDPR ToolBox and explain what the solution can be used for. Would you like more detailed information? Contact us via our contact form.

GDPR ToolBox - Prices and availability

The GDPR ToolBox is available from Dynamics NAV Version 2009 R2. Depending on the number of Business Central / Dynamics NAV users, you will receive our add-on from 29.00 € monthly (plus VAT) including updates and e-mail support during the runtime. The provision and integration is carried out against a setup flatrate. Request your personal offer quickly and easily.

Each package contains the GDPR ToolBox for Dynamics 365 Business Central / Microsoft Dynamics NAV including detailed instructions, so that you can set it up independently. We can also offer you a consulting appointment, e.g. with your data protection officer or personal training by our experts.

Overview functional scope

  • Documentation of the Business Central / NAV data structures for personal data
  • Assignment of data origin, declarations of consent and processing purposes
  • Table-related specifications for the reason for data collection
  • Documentation of requests from data subjects, e.g. obligation to provide information, deletion requests, requests for restriction or data correction
  • Implementation of the obligation to provide information by PDF, restriction of use, deletion request and request to port your own data (data export)
  • Documentation of users with access rights to the tables with personal data
  • Deletion and anonymization periods for the creation of structured data
  • Automatic or manual shifting of deletion and anonymization deadlines with the depositing of reasons
  • Deletion and anonymization proposals for pending data

Added value for your company

Structured documentation of the relevant areas in Business Central / NAV

Where are personal data in the ERP system and how can I find out about it as fast as possible? By entering tables, you receive individual reporting on personal data in your Business Central system. This enables you to react quickly to incoming enquiries and provide data at the push of a button.

Keeping the overview even with a lot of data

Whether customer, supplier or prospect data - your ERP system is a collection point for all types of data. With the GDPR ToolBox you get an overview of personal data and deadlines.

Licensing for all versions starting from NAV 2009 R2

As a licensable module, the GDPR ToolBox does not incur any costs for separate Business Central / NAV application objects. The add-on is available for all versions from Microsoft Dynamics NAV 2009 R2.

Easy integration and self-service training materials

For the integration of the GDPR ToolBox only a few adjustments to standard objects are necessary, in order to use the add-on also with adapted Dynamics 365 / NAV environments. After the integration, our short instructions will support you with the implementation, setup and handling of our add-on, so that you can organize your data protection processes independently.

Cost-effective implementation and fast and easy project implementation

Our add-on offers a fast, simple and cost-effective introduction to implementing the GDPR guidelines in your Dynamics 365 Business Central environment or NAV system, even for smaller companies. Benefit from the fast project implementation.

Continual development

The GDPR ToolBox is continuously further developed by our team of experts in a dynamic process based on the legal conditions.


This article is intended to provide information on the GDPR. It does not constitute legal advice and cannot replace legal advice.

Contact form

Do you have any questions or would you like further information and prices? Then fill out our contact form or send us an e-mail to

Nicolas Lambrechts

Partner Business Manager


Contact form

I agree to the collection and processing of my personal data in accordance with the data protection declaration.