The general data protection regulation (GDPR) creates a uniform legal framework in the European Union. With the regulation, new rules come into force for all organisations that offer goods and services in the EU or collect and analyse data on EU citizens.
Since 25 May 2018 at the latest, you have been obliged to document and evaluate every process in which personal data is recorded, processed or stored in your ERP system and to make it available electronically on request.
The add-on supports you in meeting the GDPR requirements with regard to the documentation and reporting of your Microsoft Dynamics 365 Business Central (on-premises or Online) / Microsoft Dynamics NAV processes - such as identifying personal data, classifying tables and generating and processing deletion and anonymization proposals. Respond within the legal deadline e.g. to requests from affected parties - document them and inform or export the personal data from Business Central / NAV if required. Check and document user logins and access rights in Dynamics and reduce your documentation effort with integrated evaluations.
The solution was developed over several months and tested by certified data protection officers and other Business Central partners.
The GDPR ToolBox is continuously extended by our team of experts depending on the development of the legal conditions.
Microsoft provides companies with an online tool with which they can estimate how well they are already prepared for the requirements of the GDPR on the basis of some self-disclosures.
"As an external data protection officer, I am always very thankful if a GDPR request can be processed as automatically as possible. The GDPR ToolBox not only covers the topic of the verifiability of the processing of relevant data, but also considerably simplifies the deletion or anonymisation of data. In addition, the flexible and adaptable solution not only provides fast data reports but also an overview of user rights. TRANSPARENCY will now be written in capital letters with the GDPR ToolBox"."
Dr. Marion Herrmann, Managing Director, Datenschutz Symbiose GmbH
"We have intensively checked how we can map the GDPR requirements in our international NAV industry solution SITE. During the research, we became aware of the GDPR TooBox from TSO-DATA. The range of functions, the fast implementation and the flexible configuration convinced us. Thanks to the module, we can already provide our customers with the necessary GDPR functions in SITE today".
Roger Friederich, CEO, Singhammer IT Consulting AG
"In the course of the GDPR, we as an internationally operating company decided to cooperate with our partner TSO-DATA in order to fully meet the new requirements. The GDPR ToolBox from TSO-DATA supports us professionally on the NAV system level. With the implementation of this tool we are on the safe side as Jan Vanderstorm and can guarantee our customers and partners the greatest possible data security".
Manuel Brenner, Managing Director, Jan Vanderstorm GmbH & Co. KG
"Many customers use the personnel accounting software NAPA3 as part of their Microsoft Dynamics NAV implementation. In order to meet the GDPR requirements, it makes sense to use additional programs, such as the GDPR ToolBox. The GDPR ToolBox from TSO-DATA convinced us with regard to the scope of functions and the existing range of NAV versions. We advise our customers on the configuration".
Andrea Meseberg, Authorized Officer, haveldata GmbH
In which points does the GDPR ToolBox differ from the Microsoft solution? Take a look at our comparison:
|Dynamics 365 Business Central on-premises||✔||✔|
|Dynamics 365 Business Central Online||✔||✔|
|Further versions available||✔|
|Can be used without technical NAV update||✔|
|Available as a solution||✔|
|Setup template for tables and fields||✔|
|User setup possible||✔||✔|
|Classifying tables and fields||✔||✔|
|Classifying personal fields||✔||✔|
|Deletion and anonymisation periods||✔|
|Register inquiries from data subjects||✔|
|Export personal data||✔||✔|
|Reports about users who have access to personal data||✔|
Get an overview of the GDPR ToolBox and learn how you can use it to implement the GDPR requirements for your Dynamics 365 Business Central / NAV processes. In the video we present the functions of the GDPR ToolBox and explain what the solution can be used for. Would you like more detailed information? Contact us via our contact form.
The GDPR ToolBox is available from Dynamics NAV Version 2009 R2. Depending on the number of Business Central / Dynamics NAV users, you will receive our add-on from 29.00 € monthly (plus VAT) including updates and e-mail support during the runtime. The provision and integration is carried out against a setup flatrate. Request your personal offer quickly and easily.
Each package contains the GDPR ToolBox for Dynamics 365 Business Central / Microsoft Dynamics NAV including detailed instructions, so that you can set it up independently. We can also offer you a consulting appointment, e.g. with your data protection officer or personal training by our experts.
Where are personal data in the ERP system and how can I find out about it as fast as possible? By entering tables, you receive individual reporting on personal data in your Business Central system. This enables you to react quickly to incoming enquiries and provide data at the push of a button.
Whether customer, supplier or prospect data - your ERP system is a collection point for all types of data. With the GDPR ToolBox you get an overview of personal data and deadlines.
As a licensable module, the GDPR ToolBox does not incur any costs for separate Business Central / NAV application objects. The add-on is available for all versions from Microsoft Dynamics NAV 2009 R2.
For the integration of the GDPR ToolBox only a few adjustments to standard objects are necessary, in order to use the add-on also with adapted Dynamics 365 / NAV environments. After the integration, our short instructions will support you with the implementation, setup and handling of our add-on, so that you can organize your data protection processes independently.
Our add-on offers a fast, simple and cost-effective introduction to implementing the GDPR guidelines in your Dynamics 365 Business Central environment or NAV system, even for smaller companies. Benefit from the fast project implementation.
The GDPR ToolBox is continuously further developed by our team of experts in a dynamic process based on the legal conditions.
This article is intended to provide information on the GDPR. It does not constitute legal advice and cannot replace legal advice.